Therapist Profile Management Guide

Welcome to Aughton Wellness

This guide will help you manage your therapist profile on the Aughton Wellness website. Your profile appears on our website and helps clients learn about you and book appointments.

Getting Started

Accessing Your Profile

  1. Log in to the WordPress dashboard at www.aughtonwellness.com/wp-admin
  2. Use the username and password provided by the administrator
  3. Once logged in, you’ll see “My Profile” in the left sidebar
  4. Click “Edit My Profile” to update your information

Your Profile Information

1. Profile Photo

Your professional headshot appears on the website

  • Click “Set featured image” in the right sidebar
  • Upload a clear, professional photo of yourself
  • Any size works – it will be automatically resized to fit
  • Recommended: Square photos work best (they appear as circles on the site)
  • Click “Set featured image” to confirm

Tips for great photos:

  • Use good lighting
  • Professional appearance
  • Smile and look approachable
  • Plain or simple background

2. Specialty Title (60 characters max)

A brief description of what you specialize in.

Examples:

  • “Clinical Hypnotherapist & Stress Management”
  • “Remedial Massage & Sports Injury Specialist”
  • “Holistic Nutritionist & Wellness Coach”

Character counter: As you type, you’ll see a counter showing how many characters you’ve used. The text will turn red if you exceed the limit.

3. Services Offered (300 characters max)

List your main services and treatments. This appears on your profile card.

Examples:

  • “Sports massage, deep tissue therapy, injury rehabilitation, and relaxation massage. Specializing in chronic pain management and postural correction.”
  • “Clinical hypnotherapy for anxiety, stress, weight management, smoking cessation, and confidence building. Personalized treatment plans available.”

Tips:

  • Be specific about what you offer
  • Mention any specializations
  • Keep it clear and easy to read
  • Watch the character counter

4. Booking/Appointment URL ⭐ IMPORTANT

This is where clients will be directed when they click “Book Appointment”

Add the web address where clients can book with you:

  • Your booking system URL (e.g., Calendly, Acuity, Timely)
  • Your contact page
  • Your personal website booking form

Examples:

  • https://calendly.com/yourname
  • https://bookings.timely.com/yourpractice

Important: Make sure this link works! Test it before saving.

5. Phone Number (Optional)

Add your contact phone number if you want clients to call you directly.

Format examples:

  • 01695 123456
  • 07700 900123

6. Email Address (Optional)

Add your professional email address for client inquiries.

Example: yourname@aughtonwellness.com

Smart Button Logic

The website automatically creates the best contact button based on what you’ve filled in:

  1. If you add a Booking URL → Button says “Book Appointment” (BEST OPTION)
  2. If you add only Email → Button says “Email” and opens their email client
  3. If you add only Phone → Button says “Call” and opens phone dialer on mobile
  4. If nothing is added → No button appears

Recommendation: Always add a Booking URL for the best client experience!

Saving Your Changes

  1. Review all your information
  2. Check that character limits are respected (not red)
  3. Click the blue “Update Profile” button in the right sidebar
  4. You’ll see a confirmation message
  5. Refresh your browser to see changes on the website (press F5 or Ctrl+R)
  6. Your changes should now be visible!

Profile Guidelines & Best Practices

Character Limits

  • Specialty Title: 60 characters maximum
  • Services: 300 characters maximum
  • Color-coded warnings help you stay within limits:
    • Green/Gray: Within limit ✓
    • Orange: Near limit (80%+) ⚠️
    • Red: Over limit – must reduce! ❌

Content Tips

  • ✅ Be professional but friendly
  • ✅ Focus on benefits to clients
  • ✅ Mention specific conditions you treat
  • ✅ Keep language simple and clear
  • ❌ Avoid jargon or technical terms
  • ❌ Don’t write in all caps

Photo Guidelines

  • Professional business attire or therapy wear
  • Neutral or wellness-themed background
  • Well-lit and in focus
  • Friendly, approachable expression

Frequently Asked Questions

Q: How do I change my password? A: Contact the website administrator to reset your password.

Q: My changes aren’t showing on the website. What should I do? A: Make sure you clicked “Update Profile”. Refresh your browser (press F5 or Ctrl+R on Windows, Cmd+R on Mac). Clear your browser cache if needed. If still not working, contact the administrator.

Q: Can I add more information about my qualifications? A: Currently, the profile supports the fields shown. For detailed qualifications, include key certifications in your Services section.

Q: What if I exceed the character limit? A: The system will show a red warning. You must reduce your text to save successfully. Be concise and focus on your most important services.

Q: Can I have multiple photos? A: Only one main profile photo is supported. Choose your best professional headshot.

Q: What if I don’t have a booking system yet? A: Add your email or phone number temporarily. The button will adapt. Set up a booking system soon for better client experience!

Q: How do I test my booking link? A: After saving, visit the Aughton Wellness website, find your profile, and click your button to make sure it goes to the right place.

Need Help?

If you have questions or encounter any issues:

  1. Check this guide first – most answers are here
  2. Contact the Website Administrator
    • Email: info@aughtonwellness.com
  3. Technical Issues: Screenshot the problem and send it to the admin

Quick Checklist

Before you finish updating your profile:

  • [ ] Professional photo uploaded
  • [ ] Specialty title completed (under 60 characters)
  • [ ] Services listed (under 300 characters)
  • [ ] Booking URL added and tested
  • [ ] Contact information added (optional)
  • [ ] All fields checked for typos
  • [ ] Profile saved successfully
  • [ ] Checked website to confirm changes appear

Thank you for being part of Aughton Wellness!

Your professional profile helps clients find the right therapist for their needs. Keep your information current and accurate for the best results.